Travel Oregon

OREGON TOURISM COMMISSION
2007-08 MATCHING GRANTS PROGRAM
ELECTRONIC APPLICATION FORM



Electronic application submission is strongly encouraged (and will be mandatory in the 2008-09 cycle). Please enter the information from the Grant Information Worksheet into this electronic application form. The Grant Information Worksheet contains the same questions and information that is required of all grant applicants below, so please use the Grant Information Worksheet to gather your answers and information before entering your answers below. Please also review the Grant Application Guidelines before starting work on the Grant Information Worksheet.

Application Number : (Will be assigned by Travel Oregon)
Date of Application: Jan-05-2009
Project Title:
Grant Amount Requested:
Federal Tax ID Number:
Name of Organization:
Regions:
Please specify the region which is applicable to your grant project. Choose the “state-wide” region only if your grant project involves statewide partners or impacts the whole state (example: a brochure that markets all the golf courses in the state). 		Portland Metro The Coast Willamette Valley
Southern Oregon Mt. Hood/The Gorge Eastern Oregon
Central Oregon State-wide
Executive Director:
Grant Contact Person (if other than Executive Director):
Mailing Address:
Mailing City:
Mailing State:
Mailing ZIP:
Physical Address:
Physical City:
Physical State:
Physical ZIP:
County:
Grant Contact Email Address:
Website:
Telephone:
Fax:
Name & contact info for DMO and/or RDMO contacted about this project:

Since you are applying electronically, you will have as much space as you need to answer the questions below and will not be limited to just four (4) pages as is required when submitting non-electronically.

The grant reviewers will respond to your grant application more favorably if you respond to the following questions in a clear, concise narrative and only include information that is relevant to the grant project. We encourage you to enlist a proofreader other than the author before submitting your application. If you have questions on the information required below, please refer to the Grant Application Guidelines document or contact the Travel Oregon grants staff.

1. Project Narrative:
Briefly describe the project for which support is requested. 
What are the primary goals and objectives of the project?  What’s your long term sustainability plan for the project? (ie. How will you fund future brochure re-prints; maintain signs that become damaged; keep a website updated with current information, etc.)
Describe the need for the project.
2. Organizational Narrative:
Describe your organizational structure (board, staff, members), including a summary of its background, objectives and experience in the area for which funds are sought.
3. Project Management:
Who will be the project manager?
Briefly describe his/her related experience.
4. Long-Term Benefits:
What are the long-term benefits of this project?  Is this project sustainable?
Describe how this project complements and is consistent with:
5. Links to Other Projects:
How is this project linked to tourism planning, marketing efforts or other development efforts in your area?
6. Community Support:
Demonstrate how the project has the support and involvement of the community.
List partners, sponsors, volunteers and their contributions and/or activities.
7. Economic Development Focus:
Does this project clearly target tourism development, promotion or marketing?
In what ways is this project an integral part of economic development in your area?
8. Financial Need:
Demonstrate your organization’s financial need.
9. Readiness to Proceed:
What is your timeline? (see sample timeline in Application Guidelines, page 7)
Are you ready to proceed?
What else needs to be done in order to start on the project?
10. Measuring Success:
How will you measure the success of this project, in the short-term and in the long-term?
What will be measured? What information will be collected?

We hereby certify that the facts, figures and representations made in this application, including all supplemental attachments, are true and correct to the best of our knowledge, and this application is made with the approval of the organization’s board of directors or presiding elected official of the city or county managing the project. Misrepresentation of authorization will result in dismissal of the grant application.
  General Authorization:


Executive Authorization:
Name of Executive Director/CEO granting authority for this grant application.(First and Last Name and Title)

Chair/President Authorization:
Name of Board Chair/President granting authority for this grant application. (First and Last Name and Title)

See Grant Application Guidelines, page 2 (Eligible Applicants), for acceptable authorizations. All authorizations are required for this application to be accepted.


The following items need to be mailed separately from this electronic application. We need to receive the following items listed below in this manner: nine (9) double-sided copies that are 3-hole punched and collated into individual packets that are separated with a paper clip. If sending a cd or anything that is non-paper, please include in a 3-hole punched insert so that all of your application packet materials can easily go into a binder together. Please type up a cover sheet for each collated individual packet on letterhead or a blank piece of paper that lists your grant application project title, grant amount requested and the name of your organization (exactly what you entered on the electronic application) so there is no confusion when your information arrives in our office. See page 1 of the Grant Information Worksheet for more details on this and for the address.

  1. Project budget
  2. List of names, addresses and affiliations of current board members
  3. Certified audit or board-approved financial statement for most recently completed fiscal year
  4. Copy of current IRS tax-exempt determination letter
  5. Letters of support
  6. Letter or signed statement of financial commitment for the matching funds from each contributing partner

After clicking the submit button below you will have one last chance to review your answers before submitting your grant application to Travel Oregon. VERY IMPORTANT: On the next page please be sure to print out a copy for your records before you hit submit! (Having a hard copy of your answers will help you in case there are any problems with your electronic submission. Thank you for remembering to do this important step). Grant applications will only be accepted if ALL questions have complete answers and all information has been provided as requested.

Thank You!